Supplier communication control

Supplier Instruction Pack

Generate a consistent pre-production and pre-shipment instruction note for a Chinese supplier.

SUPPLIER INSTRUCTION PACK To: Supplier Product: [product description] Quantity: [quantity] Trade term: FOB Destination: Lagos, Nigeria 1. LEGAL COUNTERPARTY Please issue all contractual and commercial documents in the exact legal company name that will receive payment. The beneficiary account name should be consistent with that legal entity. If a different related company or payment agent will receive funds, disclose the relationship before payment. 2. PRODUCT SPECIFICATION Confirm the agreed technical specification, model, materials, tolerances, packaging and acceptance criteria in writing before production. Do not substitute material, model, component, packaging or specification without written buyer approval. 3. COMMERCIAL DOCUMENTS Prepare a commercial invoice and packing list with consistent product description, quantity, value, currency, Incoterm, package count, gross/net weight and marks. 4. SHIPPING DOCUMENTS Before final bill of lading / airway bill issuance, provide the draft for buyer review. Confirm consignee, notify party, origin, destination, shipment description and package particulars. 5. CLASSIFICATION AND REGULATORY INFORMATION Provide available product composition, technical datasheet, catalogue/model details and intended use to support HS classification and any SON, NAFDAC, NCC or other product-specific regulatory review. Do not represent a proposed HS code as an official Nigerian Customs classification. 6. INSPECTION AND EVIDENCE Keep production, packing and loading evidence available where requested. Any pre-shipment inspection requirement must be completed before cargo release. 7. PAYMENT CONTROL No change to beneficiary account, legal entity or invoice issuer should be made after payment instructions are confirmed without fresh buyer verification. 8. CHANGE CONTROL Notify the buyer in writing before any change to price, quantity, specification, production site, shipping route, trade term, beneficiary, invoice issuer or delivery schedule. Huiyan note: this pack is a commercial readiness aid. It does not replace a contract, purchase order, inspection specification, bank instruction, freight instruction or regulatory approval.